Save Time At Work With Microsoft Copilot - Learn How I Freed Up 5+ Hours Weekly!
T-Minus3652024-03-11
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đź’« Short Summary
The speaker discusses time management strategies in a workday, utilizing Microsoft 365 co-pilot to save time on tasks like email management, meeting recaps, and drafting communications. They emphasize the importance of organization, setting due dates, and using templates to streamline processes. Copilot aids in summarizing emails, generating meeting agendas, and improving productivity. The tool is praised for its efficiency in managing tasks, emails, and meetings, ultimately leading to significant time savings and increased productivity in daily tasks.
✨ Highlights
đź“Š Transcript
✦
Importance of strategic tasks in time management.
01:21Using Microsoft 365 co-pilot to save one hour per day.
Identifying time-consuming tasks and repetitive activities for workflow optimization.
Benefits of weekly and daily preparation meetings for productivity and stress reduction.
Demonstrating the use of co-pilot for meeting recaps and task management.
✦
Importance of detailed tickets and organization for efficient issue resolution.
06:12Steps include reproducing issues, troubleshooting, setting due dates, and task follow-up.
Creating project briefs from meeting transcripts to speed up project planning.
Utilizing Microsoft Loop for weekly planning agendas.
Suggestion for email summarization feature improvement to include older emails for context.
✦
Use of Copilot for Efficient Meeting Preparation and Email Management.
11:37Weekly preparation and Copilot help save time by summarizing emails and key insights from email chains.
Copilot assists in organizing and summarizing emails quickly, facilitating easy drafting and forwarding of emails to team members.
Templates can be utilized to streamline the process of engaging with clients, reducing time spent on drafting repetitive emails.
Overall, incorporating Copilot into email management and drafting processes can greatly enhance efficiency and productivity in daily tasks.
✦
Using Co-pilot to streamline email communication and automate repetitive tasks.
17:27Co-pilot can generate templates, summarize long threads, and assist with meeting recaps and managing conflicts.
The tool saves time by providing meeting notes, follow-up tasks, and sentiment analysis.
Co-pilot is praised for its efficiency in managing emails, meetings, and tasks, improving productivity and organization for the user.
✦
Benefits of using Copilot in Teams for summarizing meeting interactions, emails, and chats.
22:42Copilot saves time and allows quick access to key information for both employees and managers.
Organizing follow-ups with superiors and recording one-on-one meetings for performance reviews is made easier with Copilot.
Emphasis on the importance of providing praise and recognition to employees, with Copilot aiding in summarizing data for this purpose.
Copilot is seen as a helpful tool for staying on top of details and celebrating achievements while acknowledging the value of genuine recognition.
✦
Utilizing Copilot for Time-Saving Tasks.
26:53Copilot aids in generating client-facing communications and job descriptions efficiently.
The tool helps in writing summaries, key responsibilities, and qualifications quickly by extracting information from public sources.
Copilot streamlines the creation of PowerPoint presentations from notes and documents.
Leveraging Copilot reduces the time spent on drafting communications, job descriptions, and presentations significantly.
✦
Benefits of using a dark theme for adjusting layouts in presentations.
33:03Importance of visual aids in PowerPoint for project visions and briefs.
Copilot saves around 15 minutes per day by streamlining tasks and processes.
Adapting workflows and processes around Copilot to maximize time savings.
00:00…
00:07So no matter if you're working from an
00:14office
00:16or you're
00:23working home
00:23a
00:33lot of us out
00:36there
00:46start
00:49our
00:56day with a race against time.
00:59Never enough time in the day to get done what we want In a lot of cases we're very distracted
01:04today as well too There's a lack of focus because of all the email messages coming through the
01:09team's chats, as well as the phone calls And when you think about all the work that piles up
01:14often cases it's a bunch of administrative work that's not necessarily strategic or making us
01:18more productive, but it's just very time consuming.
01:21What if I told you though that you could win back at least one hour per day every single day of the work week.
01:28So recently I set a new goal and challenge to try to save one hour
01:32per day, leveraging Microsoft three sixty five co pilot.
01:35Think about that that's five hours per week…and that's twenty hours…per month
01:42…What would you do with an additional twenty hours of time savings?
01:49In this video I wanna show you guys how I leverage copilot save over an hour per day But before
01:54I do I quickly just wanted to get into my role and some of the things that I do day to day So
01:59understand where I'm deriving these time savings.
02:02My current position is the VP product development so I try to spend a lot of my time making strategic decisions.
02:08I manage three departments which contribute to about forty different employees.
02:12I report directly to the CEO. And on a daily basis on average I get about emails per day.
02:19I have about four to five meetings, and I'm included in about
02:22six to ten different chats whether that's individual chats or group chats.
02:27Okay So before we get into the demos here I wanted to show you guys an exercise that you could
02:30perform to start to identify where you spend the most time in your day and where a
02:34tool like pilot can come in to give you the most time savings.
02:38So with this I have a basic bin diagram that I've created here I will help you out with just
02:44doing a mental model of where you spend your time on one side…You to start to list
02:50out all the time consuming tasks or activities that you perform day to day week to week in your job.
02:57And then on the other side…I want you to start to list out all the manual repetitive tasks
03:03that you do as well And here in the middle where they intersect where there's overlap between
03:08both An example of that for me and for many of us out there most likely
03:12…is organizing your inbox.
03:17This is both time consuming manual and repetitive as well so that can fit here in the center The
03:23time consuming task are to vary by the individual in your role For me as an example of this
03:28…drafting a presentation deck Something I don't do very
03:35often but when I do the very time can in nature.
03:39And on the manual competitive side, as an example here again remember I have around four to
03:44five meetings on average…per day Recapping
03:48meetings is something that's manual It doesn't take me long It's about five minutes or so.
03:53But given the amount of meetings I have that time definitely adds up So definitely perform this
03:58exercise either before you watch these demos or afterwards
04:01just to identify where you're spending a lot of time today.
04:05And with that let's dive in so I can show you how I leverage Copilot today
04:08…Okay So one of the
04:15first topics I wanna cover here is time savings through weekly and daily preparation this is
04:20very big and I think you'll find this is a common theme These activities that we're gonna
04:24perform not only save you time but make you a better employee and more organized as well What
04:28should reduce your stress I would hope, So my schedule I always put this recurring weekly
04:33closure meeting on my books so I can go take some time, summarize any follow-up items from the
04:39week and then start plan for the next week as well too to maximize my time I need to do that in
04:44order to be able to maximize the strategic thinking I have to do as well.
04:49One of the first examples that I can provide in here as far as a great prompt to use is kind of
04:54evaluating your calendar and thinking about meetings that maybe you need to follow-up on or
04:59didn't have enough time to really capture all the notes that you were looking to do as well.
05:03The prompt that you're gonna follow here in order to leverage this within your work is what are
05:08some of the follow-up items I need to look at based on and then insert x meeting.
05:13You can do that here within co pilot by using the forward slash and then searching for the
05:17meeting that you want to get a recap on It'll be able to be selected from here I can go ahead
05:23and submit this…And from here I get this very detailed summary that's really condensed as well
05:30too just from the bullets of the action items that are supposed to come out of that meeting and
05:33some of them require my attention as well too I think the cool part is you can not only get this
05:38recap but then you can additionally interface to get more information pulled out So in this case
05:43this was a call with a client getting feedback around some issues she was experiencing with our
05:48client portal And in this case you know we're saying we're gonna fix the admin issue that she's
05:53having as well And I quickly wanna get that over to my developer team so they can start to work on that.
05:59In this case I've made a little blurb that says write me a ticket that I can provide to my
06:03developers that each tails out the issue that Sophia was experiencing with the admin access,
06:08include potential steps to take to reproduce and any troubleshooting steps taken as well.
06:12In this way it produces this draft here that I can leverage to go ahead and really move quickly
06:18into creating a really well defined ticket for my developers as well to go ahead and investigate this issue.
06:25This is just one example of how I can action off the follow-up items here I used to maybe take
06:30me five to ten minutes per action item that's really reducing the amount of time even if it's
06:34just a couple items or couple minutes per action item It's a lot of time saved Additionally if I
06:40wanted to pivot and follow-up with Sophia make sure I have a touch point here and make sure I
06:44follow-up with the issues that she was experiencing can pivot into Outlook I can search for an
06:49email that we had to start this correspondence.
06:52And within there I can actually pull up the to do integration and drag and drop this over as well.
06:58I'm gonna go ahead and just call it a new name here which is follow-up
07:01…Sophia…And then if I go ahead
07:08and right click on this I can go ahead into setting a due date And I wanna say I wanna follow-up on the eighteenth.
07:14Again this is just keeping me organized making sure things don't fall through the cracks and
07:18getting me really into a good groove of best practices…Another way to save a lot of time is
07:25looking at how you can develop project plans based off of kickoff meetings things like that
07:30That's common for us in product I feel like it's very common in most businesses as well that you
07:34have some sort of discovery meeting for a project initiative that you're going to take on.
07:39And so a prompt for this would be create a project brief based on the meeting transcript from
07:44insert meeting in this case I've been to that we have this knowledge based article review
07:48internally here And then I've also included be sure to include an overview goals list of team
07:53members, an initial product deliverables or project deliverables.
07:58So this has gone ahead and created a really tailored project brief based on our transcript here
08:03and everything that we talked about as far as the kickoff call.
08:06And this has the overview the goals the team members and the project deliverables as well So
08:11this is not only giving us really good context to start off with but it's expediting our time
08:16into thinking about the next steps here as well If I pivot it into a tool like loop I can
08:20actually create a template of a project brief here and I'm
08:24gonna go ahead and just say, this is for articles.
08:29And then I can begin to copy and paste the activity that we had directly from here.
08:35And the cool part here is you can interface with co pilot to actually go ahead and modify the
08:41content as well too on the fly So…in this case I've highlighted it and said make this into a
08:47checklist, and it goes ahead and adds these items here as checklist items And then we can go
08:53through and fill out the remaining information I'm not gonna do so for the sake of time but the
08:56really cool part about loop is that you can create these into loop components that you can
09:00easily share out as well too and have immediate project deliverables.
09:05So this is helping me with planning because it's going into thinking about what do we need to
09:09start executing on and what's the next meeting that we need to line up as well So in this case
09:13if I go back again we're dialoguing with Copilot here to find more deliverals In this case the
09:19basis of the prompt is make me a agenda for a meeting invite I wanna send out as a follow-up and
09:23then insert your specific context here as well This case we're talking about Dave We're talking
09:28about leveraging SharePoint for acknowledge based articles, which is the immediate follow-up item that came out of that meeting.
09:34So this is what it produces here which is really spot on and accurate with the kind of beating
09:39invite that I'd wanna send I didn't have to write up any of this And generally I wouldn't in a
09:43lot of cases and the meeting will be more ambiguous maybe less effective as well So within
09:47Outlook I can quickly just copy and paste that meeting agenda And now I have something that I
09:51can send out immediately again reducing the amount of time that I had to spend typing up this
09:56meeting agenda And again probably wouldn't have been as verbose or as descriptive.
10:00Given that I'm trying to stay save my own time here as well too.
10:05Microsoft loop I use this for weekly planning agendas as well too In a lot of cases I'm crafting
10:10both you know tasks that I wanna complete as far as my goals for the week of deliverables that
10:14helps me create calendar items But I can also tie these into the to do app as well I can quickly
10:20just run through them But oftentimes I often get as inspiration for my to do items also through
10:26evaluating and reanalyzing my email messages as well So back in co pilot chat I could say give
10:31the prompt of summarizing my email over the past few days For me in a lot of cases I want to
10:36additionally give the context…only from internal…users so In
10:43this case our company source pass So I wanna give that in there as far as context goes I will be
10:48transparent this is something that I think could improve over time as well because It only
10:53summarizes really what's very recent in your inbox Doesn't really go back more than a few days I
10:58sometimes like it to go back kind of a week in time.
11:01But in this case we got this nice summary here and this first one is talking about this
11:05interaction to help with data warehousing, and he suggested this meeting for next week I can
11:10discuss the matter So I quickly wanted to schedule and send out a meeting invite for that as
11:14well too just based off the summary And the cool part is you can actually click on these and
11:19that'll give you the source of that email You can just click on it to open it in the browser And
11:24then in this case I can just go quickly into scheduling and responding with a meeting invite
11:29…So the last example I
11:33wanna give as far as preparation goes is just weekly preparation.
11:37I take a look at my calendar for the next week I have a couple meetings here with some
11:40individuals and one of them on here I really wanna have some better preparation for which is
11:46this meeting right here So back in co pilot chat I can use the prompt of write me a bowl of the
11:51list of items I can use to prepare for…And then again you're listing the name of the
11:58meeting and then you append based on previous chat and email conversations…So this goes ahead
12:04and gives me the output here but the cool part is it references…all of the documentation that
12:10I've been using I'm important to collaborate including emails…This is a CSV file.
12:16This is another file or calendar invite that we had previously with some meeting notes in it As
12:21well too that it's summarized inside it here as part of this reference.
12:25So this alone is making my meetings more effective. But again saving me that of having to track
12:30all this information down kinda give it into that summary myself to really
12:34help me prepare You could do this even seconds before the meeting honestly.
12:37Have much better output So if I take a look at averaging out the time savings I get from the
12:41weekly planning as well as that daily planning of interacting with all my meetings getting the
12:45follow-up task actioning off those follow-up tasks by interfacing with Copilot…On average I'd
12:51say this saves me about twenty minutes per day
12:53…Okay As we look now
13:00into email…I think this is gonna be a common one for most people out there especially given
13:05you know the volume of emails we get per day in our day to day And what I like to do in my day
13:11to day instead of having all this tenant switching and the alert messages is what we call batching.
13:16We're just simply saying that two times during the day I have specified times that I go in and I
13:20actually monitor my email and kind of recap and
13:23reorganize it as well too But Copilot helps me do that even faster.
13:28And the batching process is just keeping me focused throughout the day as well So I just wanna
13:33point that out One of the best things that it can do for you as an example here for scanning
13:38through your emails I flagged this email chain because I haven't had a chance to read it yet I
13:43was good to go look at this is a very long email chain with a lot of different participants
13:48that's been going on since back actually this first one here and is back in November here and is
13:54carried all the way through March and we have multiple days that we have correspondence.
13:59So one of the great things we can do here is actually use Copilot to summarize this entire email
14:03chain and pull out the key insights as well too It's previously would have taken me a very long
14:09time to kind of recap everything that's going on in that meeting I can click on this button and
14:13start to work on something else real quick or look at other emails while it's doing the summarization.
14:18You can see here it's created this concise list here out of all the emails just to give me out
14:23what's the key concepts or key insights as well as what's kinda going on right now And let's say
14:28I want to forward this to another member of my team I can click on Ford and I could use co pilot
14:34to actually draft something that I wanna send over as well too by just using the forward slash
14:39here and then clicking on draft with Copilot.
14:43And in here I could say…summarize this email so I could send to my colleague Brian click on
14:48generate, and this will go through and do the same thing You could also say something like
14:53Additionally give them the context that he needs to follow-up with X So it's a quick way to save
14:58other people's time here as well As you're corresponding with
15:01potentially long email chain maybe it's just a long email in general.
15:05You could do the same thing here with Copi pallet So this just gives a quick summary here that I
15:09can quickly keep I could iterate off of it but I'm able to now go through and organize my inbox
15:16…at a very drastic speed as far as everything that I can do really quickly The other thing I
15:20could do here to just speed up time overall this is an email message I got forwarded over to me
15:25…That basically says hey I need to reach out to this client to help see how we can improve their experience with the platform.
15:31And in this particular case I can draft a new email that I'm gonna use to try to engage with the
15:36client, and I'm gonna use draft with Copilot.
15:39In this case though I'm gonna use something that I leverage a lot which is a template that
15:44basically introduces myself and…also gets or asks the request of setting up a call So in this
15:50particular case I've said write an email that I can use to send to a client who has had a
15:53negative experience request introduce myself and my role here
15:57source pass, be empathetic about their frustrations with the portal.
16:00Request that we take some time to screen share so I can gather more of their feedback about the portal.
16:06Recommend using my bookings link and email signature to schedule a time that works best So I'm
16:10gonna go ahead and let co pilot generate this but the cool part is that this is a template that
16:15I could potentially use and just use in the future So I can get and cut down my time on having to write all that out.
16:22Taking that time to write that prompt Probably took me about you know thirty seconds to a minute.
16:27But this email here I send out pretty frequently…Maybe not
16:31throw in the frustration side but just wanting to get feedback from our users as well.
16:35And so…this is giving me a complete summary It's using the empathy that I mentioned here.
16:40And asking for the screen share and he's using the bookings link So I like this I wanna use this
16:45I'm gonna eliminate this because my email signature is automatically attached.
16:49But the really cool part is I can just copy this text. I can use the add on and outlook for my templates.
16:55Click on continue…Click on template. And say…this title is gonna be feedback
17:01request and just paste in this particular template that I can leverage as well So that's why if
17:08I go ahead and delete this or discard this, and then I look at creating a new email, can go
17:14ahead and just simply click on my templates and add this directly in my email as well So it
17:19saved me a lot of time there just with repetitive emails repetitive templates that I might use
17:24and I can leverage co pilot to generate that initial draft.
17:27Speaking of drafts with emails the next thing you might wanna do is add some color or summarize
17:32a document maybe that others have been calling on or collaborating on to ask for additional
17:37feedback as well here too And so the prompt that we can use for this one is help me draft a new
17:43email to my team that outlines the key takeaways from and then you'll insert the document as well.
17:49So in this one I'm gonna use this phase approach to Quest adoption, and it's gonna pull out all the key insights here.
17:55This compiled a nice little summary here I can send out because I'm a manager of different
17:59various people, I often assign things out or you know task them out to individuals so I could
18:05also do the same with each of these items here across my team And I do that very frequently
18:11because I manage three different departments Again and I really need to quickly summarize
18:16artifacts that are moving through the company and action them off so that I'm giving the right
18:20context But also again this is where a lot of time consumption goes into play as well too I'm
18:26just being able to do that I can simply copy this now and put this into an email message to my team.
18:31If I take a look at my batching processes twice a day with Microsoft co pilot…I'm saving
18:36around ten minutes per day by sifting through those emails generate replies summarizing long
18:41email threads as well…
18:48Shifting into meetings here this is another time consuming one for me again I have four to five
18:53meetings per day on average And in a lot of cases…I'm taking notes We're trying to take notes
18:57and multitasking those meetings We're now co pilot's taking over that But one of the best things
19:02here is just the meeting recap So we have all the meeting notes So things that were discussed as
19:06far as the follow-up items, and action items that are really going out as part of that as well
19:11too So again we talk about accountability We talk about follow-up There's a lot going on per day
19:17If you think about action items coming out of every meaning and if you're assigned to them How
19:21do you manage that And for me that was really chaotic before.
19:24And it took a lot of time to do that manually because often cases I was manually summarizing the meeting.
19:30And going in and you know manually actioning off these items as well too But now when you wanna
19:36recap a meeting or maybe it's been a week later you can go into co pilot you can actually
19:39interface here and see the follow-up task and you can easily at mention people in the chat that
19:44were part of that meeting and really get a better purview over you know everything going on
19:50within that as well too So it's a really cool experience Again I would say this saves me on
19:54average about five minutes per meeting just doing this piece of it That doesn't include all the
19:59follow-up items that we get out of it as well And these notes are really well written from the
20:03transcript as well too So something even I couldn't summarize as well In that regard it's a big
20:09deal for me to have that level of a meeting recap as well too Other thing that happens a lot is
20:13overlap with meetings And often cases I do get double or triple booked with meetings.
20:18And so now instead of having to fall manually with individuals and
20:22kinda ask what happened in this meeting what were the outcomes things like that.
20:26you can actually go an interface with Copilot see a lot of that summary as well So this is use
20:31case where I missed this meeting just because I had this conflict
20:34here but I can actually click into that within my calendar.
20:38And I can see in this case the recap up at the top, and I can see all of the meeting notes And
20:44again just like before I can get caught up I can ask you know everything that's or you can see
20:49everything that's going on within the meeting invite and kinda take some notes for myself that
20:54might be used as action items or to follow-up with the individuals that were part of this
20:59meeting The other really cool thing here is you can actually interface with copilot much like
21:03you'd be talking to a human being, just interfacing with the transcript So maybe there's some
21:07things in the follow-up task or the follow-up items that don't really cover maybe questions you
21:11had about what came out of that meeting So I could say something like, what was the overall
21:16sentiment with the new Power BI reports created from the knock team And this is the other cool
21:20part too is actually can read certain level of sentiment based off of
21:23what said tone of voice things of that nature as well.
21:26And this gives me a really nice response that mentions that it was positive
21:29overall but includes some feedback for suggestions and improvement.
21:33And then they gave me these improvement items So as a manager of people this is something that I
21:38really value because this is what I wanna hear It's part of how the
21:42team's performing and how it's affecting other departments as too.
21:45This is something that would have taken me a manual conversation with somebody, such as the
21:50people who are on the call and that's consuming both of our maybe ten minutes maybe it's twenty
21:54minutes that I save just by being able to go in and interface with this as well and be able to
21:59see exactly that level of feedback and sites the exact minute in the transcripts of when this
22:05was spoken for the feedback So if you really wanted to you could click on that And you can go
22:10and view the recording here as well to get to the places that you need to see instead of
22:14listening to in this case so I think this is an hour long.
22:18Recording as well I don't really have time to do that given my day to day and this is a really
22:23great way to save a lot of time on getting the key pieces of information I needed from this
22:27meeting when I wasn't able to make it overall So again given I have four to five meetings per
22:32day on average using Copilot to summarize that in action off items saves me about an average of
22:37five minutes per meeting I'm saving about another twenty minutes per day leveraging Copilot
22:42within teams…So I
22:49shifted this next topic here of being a better employee or a better manager I think Copilot has
22:55a lot of cool capabilities here And this these are things that not necessarily things that I
22:59really capitalize on or or thought about before using Copilot that helps me organize a lot more
23:05…I'm gonna start with the employee side of the house And just being a better employee.
23:09Like I mentioned earlier I report directly to the CEO So I often need to think about was there
23:15any action items I need to follow-up with him on we talked about or any correspondence because
23:20usually in most cases since he's a CEO it could be pretty important for me to do But I think in
23:24any role you're at you wanna be in lockstep with what you're boss has requested of you to make
23:29sure that you're not letting things fall through the cracks.
23:32So in this case I'm gonna prompt with summarize any interactions in chat and email from and then
23:37you insert again this case the person…that is your manager or direct report in this case I'm
23:43gonna say Chuck and then let me know if there's any items I need to follow-up on.
23:48So in this case I get some pretty direct responses here about items that I may be forgotten
23:52about Given that there's again a lot going on.
23:55And this is something that again would take me about five three to five minutes maybe looking
24:00through emails see any recent correspondence looking through our chat messages, things like
24:04that just to be able to uncover make sure I'm not missing anything.
24:07Now as far as being a better manager one thing that I haven't started doing it that I'm starting
24:11to do now because I'm realizing the potential of it is starting to record my one on ones with my
24:16individual employees just to capture that feedback talk about follow ups and then use that for
24:22performance based reviews that we have in our HR platform as well So I'm not necessarily doing that today.
24:29But when you do that you would likely have a recurring meeting you know with that individual
24:34that you would be conversing with as far as that one on one meeting So you could say summarize my needing notes from.
24:41And then again you would type out that meeting that you have in this cases with Britney, Nick
24:47one zero one And then you could say something like two leverage as part of my annual review.
24:53Now I haven't been recording these So there's no actual transcript that it can pull from but
24:57that's something that I'm looking to do moving forward so I can leverage that Now as part of
25:01those performance reviews I sometimes space on getting all the necessary detail in there adding
25:06the complete detail that there should be given that we have so many meetings throughout the year
25:12But the other piece of this that I wanted to touch on is that that performance based review as
25:16far as collecting all the evidence and referencing that on the call takes me a lot of time.
25:21And this is something I could aggregate it all And for me as a manager given the amount of
25:26direct reports and downstream hires that we have, This is a lot of time that I spend and this
25:32alone could be spending or saving me at least maybe an hour every quarter given that it's
25:38summarizing the things that I do I think more so, given the volume that I go through as well
25:42The other cool thing though that you wanna do as a manager is provide I'd praise and and uplift
25:47people where needed…That's another item that you can do based off of
25:51co pilot summarizing the information within chats and emails.
25:56So referencing Britney again I could use this prompt of look through all my chats and emails and
26:00include…Britney, and dropped me away to provide her praise.
26:08So this has gone through kind of summarized things that she's been doing recently.
26:12And provided me this output that I could show here as well I think this is helpful.
26:16I don't want this to be a supplement for actually thinking genuinely about people and
26:20recognizing their accomplishments natively, but this is a way you could augment that again with
26:25some of the ways in which it's pulling a lot of the data maybe that you've forgotten And again
26:29for me I have a lot of things going on So it's really hard to keep up with all the individual
26:33details, but a lot of our individuals are at really outperforming
26:37and they wanna recognize that more than I am doing today.
26:41So as I mentioned I'm not using this heavily today for my interactions either with my boss or
26:47with my downstream employees something I plan to pick up Right now currently probably saves me a
26:51route on the average about five minutes per day
26:53…Final section I wanna
27:00highlight day to day task really varies for me It can be involving drafting new documents which
27:05I'm gonna show you here Powerpoint slides interfacing with Excel…It really varies You know I
27:10may even be creating PowerShell scripts for things I'm doing with my YouTube channel with
27:14Copilot and that helps me draft those as well too Don't do that every day but every day I find
27:19something that I can leverage here to kickstart me into saving a lot of time with these day to day tasks as well.
27:26This first example here we need to draft a client facing communication that goes out This talks
27:31about randomizing this legacy portal for their ticket submissions and we're moving in to a new
27:36platform as well So this is a great way and I'm not a great writer but this is a great way for
27:41co pilot to kind of write a first draft that could to simply iterate off of and not spend all
27:46the time writing out all the text So in this case I'm just writing a simple paragraph here that
27:50says we need to create client facing communication that talks about transitioning
27:53from legacy ticketing platform to our new platform quest.
27:56Talk about how the new platform will provide a better experience for ticket submissions to
27:59ticket tracking visibility alright A small summary of how to submit tickets in Quest tell them
28:04that the new portal will be live in July and that they will no longer be able to access the
28:08legacy portal starting at the end of June So this is very basic I could get more descriptive
28:12here but I can go ahead and generate this It'll draft the initial copy here that I could set as
28:17equipment I modify either with co pilot or going
28:21in and you know modifying manually as well too.
28:25In this case it created a really nice summary here It gave us some better talking points around
28:29the benefits of the new platform which I think is a bigger anchor.
28:33It didn't give the steps that I was hoping for as far as submitting tickets within there but it
28:37says please see the attachment for the step by step guide I could actually just say this copy
28:42this right here and rewrite that particular section They actually know right up steps here in this email.
28:48And this is something that is really seamless And again it took me like a minute basically to
28:53write that paragraph, and it created this really nice form copy here that's got correct grammar
28:59It's really succinct in that way that we can send out or hopefully prep for our users within our
29:04customer base as well Another example going back to our Venn diagram of thinking about things
29:09that are time consuming is writing a job description.
29:12I don't do this very often but when I do it often takes me at least an hour I think to come up
29:17with a great job description that mirrors a lot of what I'm seeing online as well So I can
29:21actually write a first draft that expedites my time this way as well too And for the sake of
29:26time I really wrote this basic one here that's less than the paragraph In most cases when I've
29:30done this I've added a lot more clarity on what we're looking for here to create the best job
29:34description out of the gate It's kinda listing some of the features or qualities that I would
29:38want including some more of the targeted responsibilities for our company.
29:42In this case though I just said Hey we're trying to hire this director of software development,
29:46use existing job descriptions online for this position help key, help craft the key
29:51responsibilities and qualifications…This person will be in charge of our software development team based out the Philippines.
29:57So in this case it created a really robust summary here of key responsibilities qualifications
30:02and again, this is pulling things from publicly available knowledge show it's really pulling in
30:07a lot of the qualities that I can check through these and kinda do some QC just around which bullets that I wanna keep which ones I wanna modify.
30:14But in a lot of cases it's part of the role that I'd like to have you know given that you know
30:19it's part of source pass but just in general you know for this position So This alone again
30:23saves me really a lot of time when it comes to these types of tasks and I don't do these every
30:28day And it's not like I'm writing a job description every day But this is kind of a direct or a
30:33drastic example where I say probably at least thirty to forty five minutes…given you know the
30:39interfacing with this type of AI to create this job description versus doing that all manually
30:44on my own and kinda composing that ad hoc as well too So this is where I'm saving exponential
30:50time But again this corresponds to a lot of these documents and artifacts that I'm working with
30:55Last example here that I wanna show given that again I'm in more of a strategic position I often
30:59do a lot of brainstorming write a bunch of notes and documents or loop and then I have to go
31:05present that to my team or to executive leadership whatever it might be.
31:09So a great example or application I've been using as well too is leveraging my notes and
31:13documents to go ahead and craft new PowerPoint presentations as well too So I have this document
31:18here It's pretty lengthy Again just kinda going back to that real quick here It is just two
31:23pages but kinda got a nice summary And I wanna put this into a nice PowerPoint format as well So
31:30if I go back here and go back into my PowerPoint presentation and click into copilot here…and
31:36basically just wanted to create me a first draft Right so it says create a presentation file
31:42then you just paste in the shareable link that you can get from the document.
31:45And that goes ahead and starts working on the presentation, which will include things like
31:50notes for each slide and it also creates graphics you know it tries to at least I think that's
31:56some area where it could get a lot better especially starting to
31:59use other newer technologies like Dolly and and things like that.
32:02But wait for this to finish here. Okay So this completed here gives me the summary of what it
32:08outlined as part of the presentation as well as well as the slides that it created And then it
32:13says you can use designer for adjusting a layout So this is pretty dark theme here for what it
32:18Again I think from a graphic perspective I'd love to see it adopt our internal marketing content for what source pass uses.
32:25But overall you know from a formatting perspective, This just
32:28leaps me into creating something that I can quickly modify.
32:32And this isn't perfect I've never had one where I've said yeah a hundred percent ready to go.
32:37and then in this way and some of these graphics are a little interesting for what you see here
32:41But overall…you know it's giving you kind of the the structure and the format that you'd wanna
32:45use for highlighting the major topics from that and I can speak to it and have more more visuals
32:52versus taking my team through a painful process of reading a word doc back to them and
32:57summarizing it that way I'm a very visual person So having it in more of a PowerPoint format is
33:03definitely ways in which I like to articulate views especially given it might be a project
33:09vision or project brief that we're kicking off And I want that to be in a readable readable
33:14format consumable format no matter your different styles within the company as well too.
33:19So time savings on this on a daily It varies for me to binge on the task I mentioned the job
33:24description might save me a lot of time versus just kinda summarizing document or interfacing
33:30with the document you save me a couple minutes here or there But I would say on average I get
33:34about fifteen minutes of time savings per day by interacting with co pilot with in the office
33:39apps Okay guys That's everything I had for you today To close us out here I quickly just want to
33:43recap and point out a very big important factor about everything that I just Oji today.
33:49I'm not just using Copilot in my day to day but I've actually changed my entire workflows and
33:55processes…to revolve around Copilot And I think that's important distinction because if you
34:01have this tool and you don't change your workflows or you don't change your process around it
34:06you're not really going to adopt it You're not gonna experience the time savings.
34:10So it does take that requirement as far as the investment in time to think about those
34:14administrative tasks that you do but also thinking about how you can
34:17become better organized, leveraging this technology.
34:21So definitely comment below with anything that you had as far as any questions about anything I
34:24went through And maybe if you're using Copilot today definitely comment love your time savings
34:29on a daily basis or on a weekly basis as well too Thanks again for watching and I'll see you
34:34guys in the next video
34:35…
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